This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.
The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along with the Privacy and Electronic Communications Regulations (PECR), seek to protect and enhance the rights of EU data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU and its storage within the EEA.
1 – Phil McDowell - Osteopath, based at 2, Evelyn Close, Woking, Surrey, which hereafter for the purposes of this Privacy Notice will be referred to as the Osteopath, is pleased to provide the following information:
Osteopaths diagnose and treat health conditions. Treatments are carried out in accordance with the Institute of Osteopathy’s patient charter.
a) For the purposes of providing treatment, the Osteopath may require detailed medical information. We will only collect what is relevant and necessary for your treatment. When you visit our practice, we will make notes which may include details concerning your medication, treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in your treatment, although for data storage purposes it may be handled by pre-vetted staff who have all signed an integrity and confidentiality agreement. To be able to process your personal data it is a condition of any treatment that you give your explicit consent to allow The Osteopath to document and process your personal medical data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be used to remind you of future appointments and provide reports or other information concerning your treatment.
b) For marketing purposes, the Osteopath may also use the contact details provided by you to respond to your enquiries, including making telephone contact and emailing information to you which the practice believes may be of interest to you.
c) In making initial contact with the practice you consent to The Osteopath maintaining a marketing dialogue with you until you either opt out (which you can do at any time) or we decide to desist in promoting our services. The Osteopath may occasionally also act on behalf of its patients in the capacity of data processor, when we may promote other practitioners based at our premises, who may not be employed by us. The Osteopath do not broker your data and you can ask to be removed from our marketing database by emailing or phoning the practice using the contact details provided at the end of this Privacy Notice.
d) Some basic personal data may be collected about you from the marketing forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to, personally identifying information like Internet Protocol (IP) addresses.
e) The Osteopath will only collect the information needed so that we can provide you with the services you require, the business does not sell or broker your data.
To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the services provided.
To promote treatments for patients with all types of health problems indicated for osteopathic care.
Through agreeing to this privacy notice you are consenting to The Osteopath processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Notice.
The Osteopath will keep your personal information safe and secure, only staff engaged in providing your treatment will have access to your patient records, although our administration team will have access to your contact details so that they can make appointments and manage your account.
The Osteopath will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
The Osteopath will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25.
All Data is held in the United Kingdom. The Osteopath does not store personal data outside the EEA.
At any point whilst The Osteopath are in possession of, or processing your personal data, all data subjects have the following rights:
In the event that The Osteopath refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request The Osteopath can confirm what information it holds about you and how it is processed.
The Osteopath will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If The Osteopath is dissatisfied with the quality, further information may be sought before personal data can be released. All requests should be made to phil@philosteo.co.uk or by phoning +44 (0) 7985 015507 or writing to us at the address further below.
In the event that you wish to make a complaint about how your personal data is being processed by The Osteopath you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO.
The details for each of these contacts are:
Phil McDowell
Telephone +44 (0) 7985 015507 or email: phil@philosteo.co.uk
ICO
Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone
+44 (0) 303 123 1113 or
email.
If you would like to book an appointment, or discuss how I could help you, please get in touch and I will be happy to help.
All Rights Reserved | Phil McDowell
In Compliance with General Data Protection Regulations (GDPR 2018)
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Registered with the Information Commissioner’s Office
© 2022 All Rights Reserved | Phil McDowell
Registered with the Information Commissioner’s Office